Job Description
Production Planning Lead - Scheduling, FIFA World Cup 2026 | Miami Department: Tournament Time Role | SP
Employment Type: Fixed Term - Full Time
Location: Miami
Reporting To: Executive Director, Events & Entertainment
Description At FIFA26, our vision is to unite the world through the greatest sporting event of all time. The FIFA World Cup 26™ will mark the first time that the tournament will feature 48 teams and be hosted by three countries: Canada, Mexico and the USA. This new format will redefine excellence, generating unique opportunities for greater participation and engagement among fans and players across North America and all over the world. Now is your time to become a game changer and join the workforce that will plan and deliver this extraordinary and unforgettable experience.
THE POSITION Reporting organisationally to the Executive Director, Events & Entertainment, the Production Planning Lead - Scheduling is responsible for the development, management, and oversight of a centralized production schedule across all Events and Entertainment elements. This role owns Monday.com as the single source of truth for production planning and delivery, ensuring cross-functional alignment, early identification of scheduling clashes, and real-time communication across all stakeholders.
Working in close collaboration with FIFA Functional Areas, EET Project Leads, Event Management Companies (EMCs), production teams, vendors, and operational leadership, this role plays a critical part in ensuring complex event programs are delivered efficiently, safely, and on schedule.
The main responsibilities and oversights of the Production Planning Lead - Scheduling for the FIFA World Cup 26™ include:
Production Scheduling & Planning (Monday.com) - Own, configure, and maintain Monday.com as the primary production scheduling platform for all Events and Entertainment activity.
- Develop and manage integrated, multi-disciplinary production schedules, ensuring accurate sequencing, dependencies, and resource allocation.
- Serve as the central point of contact for all scheduling inquiries, updates, conflicts, and change management.
- Collaborate closely with internal functional areas, EMCs, production partners, and vendors to gather schedule inputs and maintain real-time accuracy.
- Proactively identify and resolve scheduling clashes, resource conflicts, and critical path risks across venues, talent, technical operations, rehearsals, and live shows.
- Manage live schedule changes and ensure timely, clear communication through Monday.com dashboards, views, and reporting.
- Ensure all event elements-including staffing, equipment, venues, rehearsals, show calls, and vendor services-are fully scheduled, coordinated, and confirmed.
- Produce and distribute daily, weekly, and as required schedule reports for management, EMCs and operational teams.
Control Room Logging & Live Operations Support - Support live event operations from the control room, maintaining an accurate and timestamped log of activities.
- Record key communications, decisions, incidents, and schedule deviations in real time.
- Track updates received via radio, phone, and digital communication channels, ensuring alignment with the master production schedule.
- Escalate schedule-critical issues, operational risks, and safety concerns to senior management and event command as required.
- Ensure real-time operational information is reflected in Monday.com to maintain shared situational awareness.
YOUR PROFILE ACCOUNTABILITY: Demonstrate commitment to responsibilities and objectively analyze one's behavior, while assuming consequences of one's own actions and/or decisions and learning from one's mistakes.
DECISION MAKING: Ability to identify and swiftly make decisions in critical situations, take initiative and calculated risks, explore alternative solutions, and respond promptly to unforeseen circumstances.
INCLUSIVITY: Achieve shared organizational objectives by sharing information with colleagues across all levels and divisions, tangibly influencing others, and maintaining a network of support contacts.
INITIATIVE: Capacity to do things on one's own initiative and to influence the course of events, assume responsibilities, and achieve objectives with a minimum of supervision and control.
INNOVATION: Capacity to break new ground, look for unconventional solutions, and produce fresh ideas.
LEADERSHIP: Ability to lead one's contacts/colleagues/partners, encourage teamwork, and delegate authority / decision-making power, as needed, to produce the expected results and make efficient use of the team's skills and talents.
VISION: Ability to perceive the organization's global environmental impact, anticipate decision consequences, grasp organizational missions, and formulate strategic plans.
Education & Qualifications - Bachelor's degree or similar level of education
Work Experience - Proven experience in production scheduling, event operations, or large-scale live event delivery.
- Advanced proficiency with Monday.com, including boards, timelines, dependencies, dashboards, and reporting.
- Demonstrated ability to manage complex, multi-stakeholder schedules in fast-paced environments.
- Strong analytical skills with the ability to identify clashes, risks, and dependencies early.
- Excellent communication and stakeholder management skills.
- High attention to detail with the ability to manage real-time changes under pressure.
- Experience working in control rooms or live operational environments preferred.
Languages - Fluent in English (written and spoken)
- Spanish and/or French proficiency is a plus
Technology - Proficient in MS Office (Excel, Word, PowerPoint, Visio & Project) and planning software and online collaboration tools including Monday.com
Job Tags
Full time, Fixed term contract, Work experience placement