Job Description

About Swan Analytical USA

Swan Analytical USA is a leading provider of high-precision water quality instrumentation, serving power generation, municipal water, pharmaceutical, and industrial markets across North America. As part of a Swiss-based global organization, we combine technical excellence with a customer-focused, collaborative culture.

We are seeking a motivated and detail-oriented Marketing Assistant to support our growing marketing efforts, with a strong focus on tradeshows, events, and day-to-day marketing coordination.

Position Summary

The Marketing Assistant plays a key supporting role in executing Swan Analytical USA’s marketing initiatives, with primary responsibility for coordinating tradeshows, conferences, and events. This role works closely with sales, marketing leadership, external vendors, and internal teams to ensure professional execution of events and consistent brand representation. The ideal candidate is highly organized, proactive, and comfortable managing multiple moving parts in a dynamic environment.

Key Responsibilities

Tradeshow & Event Support

• Assist in planning, coordinating, and executing company tradeshows, conferences, and industry events
• Manage event logistics, including booth materials, shipping, registrations, travel arrangements, and vendor communications
• Support onsite event setup, teardown, and booth operations as needed (25–50% travel)
• Maintain an organized inventory of tradeshow materials, branded items, and promotional supplies
• Update and maintain marketing calendars, project timelines, and documentation for tradeshows and conferences
• Track event performance metrics, prepare post-event summaries, and identify opportunities for improvement

Marketing & Content Support

• Support social media content creation and scheduling related to tradeshows, conferences, and company activities
• Assist with coordination of marketing collateral, signage, presentations, and promotional items
• Work with designers, printers, and vendors to ensure materials meet brand and quality standards
• Provide general marketing support for campaigns, product launches, and sales enablement initiatives

Internal Marketing & Culture

• Assist in planning and coordinating internal and external events, celebrations, and company activities
• Help manage internal marketing initiatives that support employee engagement and company culture
• Support internal communications related to marketing efforts, events, and announcements

Preferred Skills & Qualifications

• Strong organizational skills with excellent attention to detail
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Effective written and verbal communication skills
• Comfortable coordinating with cross-functional teams and external vendors
• Proficient with Microsoft Office (Excel, PowerPoint, Word); familiarity with basic design or content tools is a plus
• Comfortable working independently while also being a collaborative team player
• Willingness and ability to travel for tradeshows and events (including occasional weekends)
• Exposure to industrial, municipal, and life science markets

What We Offer

• Opportunity to grow within a global, technically driven organization
• Hands-on experience with national-level tradeshows and industry events
• Collaborative, supportive team environment
• Competitive compensation and benefits package

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