Marketing Assistant Job at SWAN Analytical USA, Wheeling, IL

RGtHZExaRTliNnhQSzlXZXg3NDVDeGNxaVE9PQ==
  • SWAN Analytical USA
  • Wheeling, IL

Job Description

About Swan Analytical USA

Swan Analytical USA is a leading provider of high-precision water quality instrumentation, serving power generation, municipal water, pharmaceutical, and industrial markets across North America. As part of a Swiss-based global organization, we combine technical excellence with a customer-focused, collaborative culture.

We are seeking a motivated and detail-oriented Marketing Assistant to support our growing marketing efforts, with a strong focus on tradeshows, events, and day-to-day marketing coordination.

Position Summary

The Marketing Assistant plays a key supporting role in executing Swan Analytical USA’s marketing initiatives, with primary responsibility for coordinating tradeshows, conferences, and events. This role works closely with sales, marketing leadership, external vendors, and internal teams to ensure professional execution of events and consistent brand representation. The ideal candidate is highly organized, proactive, and comfortable managing multiple moving parts in a dynamic environment.

Key Responsibilities

Tradeshow & Event Support

  • Assist in planning, coordinating, and executing company tradeshows, conferences, and industry events
  • Manage event logistics, including booth materials, shipping, registrations, travel arrangements, and vendor communications
  • Support onsite event setup, teardown, and booth operations as needed (25–50% travel)
  • Maintain an organized inventory of tradeshow materials, branded items, and promotional supplies
  • Update and maintain marketing calendars, project timelines, and documentation for tradeshows and conferences
  • Track event performance metrics, prepare post-event summaries, and identify opportunities for improvement

Marketing & Content Support

  • Support social media content creation and scheduling related to tradeshows, conferences, and company activities
  • Assist with coordination of marketing collateral, signage, presentations, and promotional items
  • Work with designers, printers, and vendors to ensure materials meet brand and quality standards
  • Provide general marketing support for campaigns, product launches, and sales enablement initiatives

Internal Marketing & Culture

  • Assist in planning and coordinating internal and external events, celebrations, and company activities
  • Help manage internal marketing initiatives that support employee engagement and company culture
  • Support internal communications related to marketing efforts, events, and announcements

Preferred Skills & Qualifications

  • Strong organizational skills with excellent attention to detail
  • Ability to manage multiple projects and deadlines in a fast-paced environment
  • Effective written and verbal communication skills
  • Comfortable coordinating with cross-functional teams and external vendors
  • Proficient with Microsoft Office (Excel, PowerPoint, Word); familiarity with basic design or content tools is a plus
  • Comfortable working independently while also being a collaborative team player
  • Willingness and ability to travel for tradeshows and events (including occasional weekends)
  • Exposure to industrial, municipal, and life science markets

What We Offer

  • Opportunity to grow within a global, technically driven organization
  • Hands-on experience with national-level tradeshows and industry events
  • Collaborative, supportive team environment
  • Competitive compensation and benefits package

Job Tags

Work at office

Similar Jobs

Trinity Health

Neurology Opportunities - Outpatient and/or Inpatient Blended Model - Davenport, IA - Riverfront Community with Excellent Schools - $100k in Bonuses Job at Trinity Health

 ...Neurologist - Outpatient and/or Inpatient blended model - Davenport, Iowa Join a dynamic, well-established team! We have an exciting neurology opportunity within MercyOne Genesis due to growth. MercyOne Genesis has been certified by The Joint Commission as a Primary... 

FocusGroupPanel

Remote Research Participant & Data Entry Assistant Job at FocusGroupPanel

 ...entry work from home. The position involves participating in paid research studies, product testing, and online surveys. You should be at...  ...16 years old and able to follow instructions. No previous experience is necessary. Enjoy the benefit of working from home without the... 

Sodexo

Airport Lounge F&B Supervisor Job at Sodexo

Airport Lounge F&B SupervisorLocation: UNITED CLUB - MCO - 70147001Workdays/shifts: ANY SHIFT (OPEN AVAILABILITY). More details will be provided during the interview process.Employment Type: Full-timePay Range: $20.20 per hour - $20.20 per hourWhat Youll Do... 

Xtagservices

Salesforce SFDC Consultant Job at Xtagservices

Lead Salesforce solution design and translate business requirements into scalable technical solutionsDevelop and customize using Apex...  ...Qualifications7+ years of handson Salesforce development & consulting experienceStrong expertise in Apex, Visualforce, LWC, Aura,... 

Anaheim Union High School District

Summer Assignment - Senior Administrative Assistant - School Support (Bilingual) Job at Anaheim Union High School District

 ...The Position - - - THIS RECRUITMENT IS OPEN TO PERMANENT AUHSD EMPLOYEES FOR EXTENDED SCHOOL YEAR (ESY) AND SUMMER PROGRAM OPTION (SPO) ASSIGNMENTSESY/ SPO 2026 TERMS OF EMPLOYMENTPAY RATES: Step 1 ($31.45/hr.) of Senior Administrative Assistant - Administrative Assistant...